Video Transcription
Resource management is one of the top challenges PMOs look to solve. But if you’re already resource-constrained, you can’t afford to add another heavy, time-consuming process. What you need is resource management that’s flexible, adapts to every stage of planning, and delivers meaningful capacity forecasts without wasting effort.
Let’s look at how Prism PPM makes that possible.
Inside a project, you can start by building out your team. Prism lets you filter resources by role, department, or manager—or, if it’s early in planning and you don’t yet know specific people, you can simply assign resources by role. For example, a client lead, a database admin, and an executive stakeholder.
In many project management tools, you can’t get useful capacity data until you’ve built out the entire work plan, assigned tasks, and estimated hours—a huge time investment for a project that might not even be approved. Prism PPM takes a different approach: you can reserve future capacity at the project level before assigning individuals.
For example, you might allocate 25% of a full-time role for the first six months, ramp up to 35 hours per week during the next phase, and taper down to just an hour a week at project close. Prism calculates availability in real time against other active projects, so you immediately see potential bottlenecks. Later, when the detailed work plan is built, Prism automatically adjusts—no effort wasted.
Managing one project is important, but managing resources across multiple projects is where things get complex. That’s where Prism’s portfolio view comes in. A portfolio can include any combination of projects—quarterly work, next year’s pipeline, or multi-year strategic initiatives.
From the portfolio view, you can:
- See project roadmaps on a timeline.
- Track resourcing across all project teams.
- Spot overallocations or hiring needs before they derail delivery.
You can analyze resourcing by individual or by role. By switching from hours to FTEs, Prism even helps you build a data-driven hiring plan. For example, if you’ve committed to a set of projects for the next year, you can clearly see how many new roles are required to deliver on that promise.
With Prism PPM, you get real-time visibility into resources and capacity, whether at the project or portfolio level. From quick allocations during planning, to granular detail as projects progress, to long-term forecasting for hiring, resource management is finally simple, flexible, and data-backed.
If you’d like to learn more about advanced portfolio capabilities—like scenario planning and resource leveling—check out our video on portfolio management.
Prism PPM is the project portfolio management solution successful organizations use to manage projects more efficiently, align with strategic objectives, and mature their PMO practices.